Helpful information for event managers.
Discover exciting articles about the implementation of unforgettable events.
Digitalisation doesn't stop at business events either. Digital attendee management solutions help event managers in companies save both time and money and also help your guests have a seamless visitor experience. Today, there are already various platforms, software and tools that help to organise corporate events more efficiently. But before you make a selection, you should review the offers in detail and compare them with the individual needs of your organisation.
It is often the case in companies that employees are not commissioned to organise events on a daily basis. In this case in particular, the event management software should be intuitive to use and simpler events should be able to be recorded without training.
As the organiser of a corporate event, your organisation is the sender. This should already be visible when sending the invitation and on the corresponding event page. So make sure that your individual corporate identity and corporate design can be integrated into the event management software as seamlessly as possible.
A simple registration option can usually be covered with a variety of event solutions. But what if there are multiple registration options, such as sessions or different days? In this case, you should make sure that the event management software can cover your use case.
Experienced event managers know that after registration for an event, participant management has not yet been completed. Access to the event must be an integrated and automated part of the event management software. This ensures that the visitor experience is as simple and consistent as possible. It should be noted that no one likes to wait long at an event. A powerful event check-in solution is therefore a must for the future event management software.
In the age of stricter data protection laws, the organisation or organiser is responsible for participants' data. Since the introduction of the Swiss and European General Data Protection Regulation, companies have been held accountable. Accordingly, you need transparent information about where and how your participants' data is stored. The event management software should therefore meet the minimum requirements for data protection, data security and compliance.
Participant or event data can also be sensitive within organisations. A well-thought-out user administration helps you to distribute rights to event administrators in such a way that participant and event data is only accessible to authorised persons.
Free platforms for participant management can be tempting from a cost perspective. However, control over one's own data is often not guaranteed there. However, you should have full control over your customer data and be its owner.
After registration, the visitor usually receives an automated confirmation of the registration. Make sure that you can personalise this confirmation. This is the only way you can respond to your specific communication concept for the event and personalise the approach.
At business events, there is always the requirement that not everyone is allowed to attend an event. Therefore, make sure that the event management software offers the option to restrict access to login for selected people.
Perhaps you are organising smaller company events today, with maybe up to 50 participants. However, keep in mind that the day may come when you have to organise the company anniversary with up to 2,000 visitors. In such a case, your event management software should withstand a high load capacity. Therefore, check with the solution provider for the performance values regarding the number of possible participants at the same time. This ensures that there are no frustrations during the booking process.
In addition to these requirements, there are often other individual or specific needs. Surveys among future users of your event management software or discussions with companies that have already completely digitised their event processes help ensure that nothing is forgotten about your list of requirements.
Learn more about the possibilities of Oniva for your organisation.
Discover exciting articles about creating unforgettable events.
.svg){kind=icon}
