Close button
Warning icon
Third-party cookies required
Your browser's security settings do not allow third-party cookies. Please adjust your browser's security settings or try a different browser to view this content.

Oniva event blog

Helpful information for event managers.
Discover exciting articles about the implementation of unforgettable events.

By clicking “Allow,” you agree to the storage of cookies on your device to improve page navigation, analyse site usage, and support our marketing efforts. For more information, see our cookie policy.
Reject
Allow
Cookie menu button
Back icon

AI tools and other indispensable tool tips for event managers

As an event manager under time pressure, efficiency is the key to success. In this post, we'll introduce you to useful tools that will help you do your job as an event manager more easily and effectively. Let's dive in and find out how these tools can efficiently take your event communication to the next level.

Share article
Copy to clipboard
Email
Share to X
Share on LinkedIn
Share on Facebook
March 15, 2024
6 min
Last edited:  
December 3, 2024
Portrait of Anna Fredholm

Anna brings over 6 years of experience in digital event management, including 2 years as Marketing Manager at START Global for the START Summit, and is an expert in product development and customer success at Oniva. She holds a Master's degree in Business Innovation from HSG.

Expertise
#Event marketing #Innovation #Event technology
Co-Founder
Oniva
Open icon
Picture of a woman who has a website open on her laptop.

Images

License-free images in the best resolution and size can be obtained for your event website or event invitation from the following websites. Please note that license-free images are used in many different ways and can therefore make your event less unique.

Pexels

Pexels makes it easy to search for royalty-free images and benefit from a huge database of images. Videos are also available.

Screenshot der Pexels Website
Free images from Pexels

Unsplash

Unsplash is similar to Pexels, but no videos can be obtained here. Instead, the site offers 3D renderings and much more.

Screenshot of the Unsplash website
Free images from Unsplash

AI-generated images

AI-generated images are not always for every event use case suitable, but they can generate interesting ideas and help you find inspiration.

Midjourney

Midjourney is a text-to-image tool that uses artificial intelligence to create visual art, images and graphics. Using text descriptions in the form of sentences or keywords, users can give commands and Midjourney generates the desired image. The tool is capable of creating a variety of images, graphics, comics and 3D images as long as the correct text commands are entered in English.

Here is an example created with Midjourney using keywords "event" and "people":

Image generated with Midjourney.
Midjourney AI image

Colour palettes

Colour palettes are ideal for creating event invitations or event websites with a well-coordinated colour palette, for example. The hex code of the colour to be used for the event can be copied and pasted into the display settings of your event management software.

Coolors

Coolors is a website and app where you can create colour schemes for design projects. You can select or generate colours, save and share colour palettes. It is very popular with designers as the solution is very easy to use.

Here, for example, colour palettes can be generated automatically:

Colour palette on Coolers
Coolors color schemes

However, colour schemes can also be generated from selected images, here with the example image that was generated with Midjourney:

Colour palette in Coolers based on a picture from Midjourney
Midjourney and Coolors

AI-generated text

A text generated by artificial intelligence can take a lot of the work out of researching and writing texts such as event invitations or event descriptions.

ChatGPT 3

ChatGPT3 is a large artificial intelligence model that specialises in natural language. It can perform various tasks, such as answering questions, conducting conversations, generating texts and performing translations. ChatGPT 3 is designed to provide human-like responses and can be used in many applications.

Here is an example of an invitation to a business event created by Chat GPT3:

Hello [First Name]

We are delighted to invite you to our upcoming professional networking event, which will take place on [Date] at [Time] at [Venue]. This event offers a unique opportunity for you to expand your network, meet potential partners, and establish valuable professional connections.

Event Theme: [Theme]
Highlights of the Program:
- Inspiring speeches from top-notch speakers
- Interactive round tables on current business topics
- Networking opportunities during an exquisite dinner with drinks

We are proud to welcome some of the most influential figures in the industry as speakers and participants. This event promises not only a wealth of insights and opportunities but also a pleasant atmosphere for networking and exchanges.

Please confirm your attendance by [RSVP Date] via email at [Contact Email], so we can adequately plan for your presence.

We look forward to welcoming you to our professional networking event and working together towards the future of business.

Best regards,
[Your Name]
[Your Position]
[Your Company]

Translation tools

Translation tools are very useful when an event needs to be translated into multiple languages.

DeepL

DeepL is a translation service that automatically translates texts into different languages. Compared to other translation services, DeepL is considered to be very accurate and reliable. The service uses artificial intelligence to take into account the meaning of words and the grammar of the language to produce translations that are as natural as possible. DeepL also attaches great importance to data protection and security and does not store the texts permanently.

A screenshot of a translation from English to German with DeepL
Translations with DeepL

Spell check tools

Spell checking tools can be used to improve the quality of texts, to appear more professional or to avoid comprehension problems for readers.

DeepL Write

DeepLWrite is a writing assistant that offers suggestions for different types of texts. It analyses the text and suggests context-related formulations and expressions to save time and improve the quality of the text.

Grammarly

Grammarly is a writing assistant that helps to find and correct spelling, grammar and punctuation errors in texts. The software uses artificial intelligence to analyse the user's spelling and offers suggestions for improvements.

A text in Grammarly with hints
Grammarly

All agencies

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Agentur für Emotionen Logo

Agentur für Emotionen

Open icon
St. Gallen
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Ready for a great emotional show? Agentur für Emotionen excites your target audience with tailor-made event concepts and thrilling team events. They leave nothing to chance when organising events.
Oniva Partner
Andfrank logo

Andfrank

Open icon
Frauenfeld
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
As a young and dynamic agency for brand communication and healthcare marketing, andfrank consistently delivers clear, competent, and creative marketing and communication solutions.
Aroma logo

Aroma

Open icon
Zurich
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Aroma creates immersive spaces, builds brand experiences, and puts your brand in the spotlight—interactive, narrative, and digital.
Betreat logo

Betreat

Open icon
Zurich
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Betreat specialises in organising sustainable corporate events, including company outings, team-building activities, corporate celebrations, offsite meetings, and coaching and wellness-based educational workshops.
Brandsoul logo

Brandsoul

Open icon
Zurich
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Based in Zurich, rooted in Western Switzerland, and with an international perspective, Brandsoul focuses on brand experience and activation—whether digital, brand communication, events, or construction.
Büro für Ereignisse logo

Büro für Ereignisse

Open icon
Winterthur
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Büro für Ereignisse offers extensive experience, bespoke ideas, efficient budget management, professional execution, and an international partner network. It provides services in event marketing, event planning, and live communication.
Die Markeninszenierer logo

Die Markeninszenierer

Open icon
St. Gallen
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Die Markeninszenierer are communication creators across various channels for start-ups, SMEs, and public institutions.
Event Manufaktur logo

Event Manufraktur

Open icon
Aarau
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Event Manufraktur supports everything from elaborate large-scale events, trade fairs, and product presentations to private occasions.
Events Concept logo

Events Concept

Open icon
Geneva
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Event Concept is an independent event agency based in Geneva, known for its expertise and creativity in developing innovative ideas and solutions.
Fachwerk logo

Fachwerk

Open icon
Sursee
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Whether it’s a grand corporate anniversary, an intimate staff event, or a private celebration, Fachwerk impresses with comprehensive event consultancy in all aspects of successful events.
Furrer Events logo

Furrer Events

Open icon
Lucerne
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Furrer Events is an event agency in Lucerne specialising in the conception, organisation, and execution of corporate events of all kinds.
Jeff logo

Jeff

Open icon
Zurich
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Jeff doesn’t do advertising. Jeff creates experiences that people remember and talk about because they are original, bold, innovative, or, simply put, uniquely refined.
Kenes Group logo

Kenes Group

Open icon
Geneva
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Over the past six decades, the Kenes Group has earned an outstanding reputation as a world leader in conference planning.
Kinzi logo

Kinzi

Open icon
Zurich
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Kinzi delivers exceptional and unique experiences. From concept to location and partner selection, guest and invitation management, and final implementation, Kinzi offers a one-stop service.
Kreis3production logo

Kreis3production

Open icon
Zurich
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
From corporate anniversaries to product presentations, conferences, and trade fairs, K3P covers the entire spectrum of event marketing—live or hybrid.
Live Lab logo

Live Lab

Open icon
Zurich
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
As consultants, Live Lab crafts the right strategy to make your brand an event. As creative partners, they develop stories full of emotions and memorable moments. As an event agency, they produce campaigns with events that move people.
Lucentive logo

Lucentive

Open icon
Basel
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Lucentive creates impactful, bespoke live brand experiences with high commitment: events, trade fairs, meetings, conferences, incentive competitions and trips, as well as educational and corporate social responsibility activities.
MCI Switzerland logo

MCI Switzerland

Open icon
Geneva
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Whether live, virtual, or hybrid, MCI’s conferences and events captivate audiences in a personal and engaging way, turning participants into active contributors. MCI designs and executes conferences, trade fairs, awards ceremonies, executive forums, sports and entertainment events, multi-day gatherings, and product launches.
Premotion logo

Pemotion

Open icon
Lucerne
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Pemotion is a marketing agency in the Lucerne region offering services and consultancy in communication, event management, and training for small, medium, and large enterprises.
Standing Ovation logo

Standing Ovation

Open icon
Zurich
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Standing ovation is a leading experience design agency. Based in Switzerland but as international as its clients, Standing Ovation works with companies and organisations expecting measurable results from brand experiences.
T'nt Events logo

T'nt Events

Open icon
Zurich
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
T’nt Events prioritises enjoyment in all its forms. Whether large or small, they specialise in corporate events, large-scale projects, and incentives.
Witschi & Partner logo

Witschi & Partner

Open icon
Berne
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
With over 40 years of experience in video production and business event planning, Witschi & Partner, based in Ittigen near Bern, handles productions across Switzerland.
Oniva Partner
Zeisch logo

Zeisch

Open icon
Basel
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Zeisch is a full-service agency for live marketing, tailored to your needs. Their expertise lies in transforming messages into unique and sustainable experiences.
Zeitpol logo

Zeitpol

Open icon
Aarau
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
With a passion for event organisation, Zeitpol supports you with staff events, anniversaries, general assemblies, product launches, incentive events, team-building activities, festivals, or concerts.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Allesloeser logo

Alleslöser

Open icon
Sundern
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Alleslöser Event Agency is a full-service agency with locations in Frankfurt and Sundern, specialising in the planning and execution of live events, weddings, business events, galas, online events, birthday parties, team events, and holographic events. With a dedicated team and a comprehensive service portfolio, it creates unique experiences that leave a lasting impression.
Logo of Arise GmbH

Arise GmbH

Open icon
Dresden
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
ARISE GmbH is an event agency based in Dresden, specialising in the planning and execution of unique corporate events, trade fair appearances, and incentive programmes. With over 20 years of experience, ARISE delivers tailor-made concepts that impress with creative ideas and precise execution.
BR Event Agency logo

BR Event Agentur

Open icon
Hamburg
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
BR Eventagentur in Hamburg specialises in the planning and execution of bespoke corporate and large-scale events. With creative concepts and professional implementation, it ensures unforgettable event experiences in Hamburg and northern Germany.
benninger.eberle logo

Benninger.eberle

Open icon
Munich
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
benninger.eberle is an event agency from Munich specializing in the planning and implementation of customized events for businesses and private clients. With a creative team and an extensive network of partners, they deliver tailor-made event experiences that leave a lasting impact.
Dapp AG logo

Dapp Events

Open icon
Kirchheim near Munich
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
DAPP AG is an owner-managed event agency based in Kirchheim near Munich, specialising in the planning and execution of exceptional corporate events, incentives, VIP hospitality, and competition travel. With over 30 years of experience, it offers tailor-made concepts that engage all five senses and help clients become perfect hosts.
Logo of Ellis Events GmbH

ELLIS Events GmbH

Open icon
Balingen
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
ELLIS EVENTS GmbH is a full-service event agency based in Balingen, delivering unique events worldwide for between 10 and 13,000 participants since 1987. With a team of over 25 employees, it offers customised solutions for conferences, corporate events, incentives, and roadshows.
Eventrebellen logo

Eventrebellen

Open icon
Munich
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Eventrebellen is an event agency based in Munich, specialising in the planning and execution of unique corporate events, incentive trips, and promotional campaigns. With tailor-made concepts and an international network, they organise events of all sizes and types, always aiming to create unforgettable experiences.
First Class Concept logo

First Class Concept GmbH

Open icon
Dresden
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
First Class Concept GmbH is an event agency from Dresden that has been offering professional event and venue management for over 20 years. With a broad portfolio of unique venues such as OSTRA-DOME, OSTRA-STUDIOS, and Kurländer Palais, it organises events ranging from corporate gatherings and product presentations to dinner shows like "Mafia Mia".
Logo of Fünfdrei Eventagentur GmbH

Fünfdrei Eventagentur GmbH

Open icon
Bonn
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
fünfdrei Eventagentur from Bonn has been specializing in planning and executing corporate celebrations, conferences, and public events since 2008. With a creative team and attention to detail, they deliver unforgettable event experiences.
Logo of GO EXPERIENCE GmbH

GO Experience

Open icon
Neusäß
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
GO EXPERIENCE GmbH is an event agency based in Neusäß, specialising in the planning and execution of live communication initiatives. With over 20 years of experience, it offers customised concepts for events, special services, and digital solutions, always considering sustainability and innovative approaches.
Intercom logo

Intercom Köln GmbH

Open icon
Cologne
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Intercom Köln GmbH is an event agency based in Cologne that combines unconventional concepts with cutting-edge information and communication technology. It provides comprehensive services in meetings, incentives, congresses, and events, placing particular emphasis on creativity and passion.
Logo of Joke Event AG

JOKE Event AG

Open icon
Munich
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
JOKE Event AG is a renowned full-service event agency headquartered in Bremen with a branch in Munich. As one of the leading agencies for live and brand experiences, JOKE Event offers a wide range of services, from concept development to event execution.
m:con logo

M:con

Open icon
Mannheim
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
m:con – mannheim:congress GmbH is a leading provider of conference and event management, specializing in medical and scientific conferences. With state-of-the-art infrastructure and comprehensive services, m:con creates customized events that meet the highest standards.
MCI Germany logo

MCI Deutschland GmbH

Open icon
Munich
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
MCI Deutschland GmbH is a leading provider of event and congress management, supporting companies and organisations in the planning and execution of unforgettable events. With a broad service portfolio that integrates strategy, creativity, and technology, MCI creates customised experiences that inspire and deliver long-term value.
METZLER logo: VATER group GmbH

METZLER : VATER group GmbH

Open icon
Munich
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
METZLER VATER group GmbH is an owner-managed agency for experiential communication based in Munich, with over 180 employees. For more than 20 years, it has been creating engaging brand experiences and offering interdisciplinary solutions in architecture, events, design, digital, and project management.
Morella event agency logo

Morella Eventagentur

Open icon
Hanover
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Morella Eventagentur, based in Hanover, is known for its creative and bespoke planning of corporate and private events. With an extensive network of partners and venues, it ensures extraordinary experiences and the seamless execution of every event.
Peppermint Event logo

Peppermint Events

Open icon
Hanover
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Peppermint Event GmbH is a full-service agency for business events, with offices in Hanover and Hamburg. It provides customised solutions for in-person, hybrid, and digital events and has successfully delivered over 3,000 projects since 2005.
Logo of u-motions GmbH

U-motions GmbH

Open icon
Karlsruhe
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
u-motions GmbH is an event agency with over 30 years of experience, specializing in the planning and execution of corporate events, anniversaries, conferences, and product presentations. With a creative team and innovative digital solutions, they create unforgettable event experiences.
Uniplan GmbH & Co. KG logo

Uniplan GmbH & Co. KG

Open icon
Cologne
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Uniplan is an owner-managed and independent brand experience agency founded in 1960 in Cologne by Hans Brühe. With over 600 employees at nine locations worldwide, the company accompanies clients from the first idea to implementation, transforming visionary concepts into unique brand experiences.
Upstairs logo

Upstairs

Open icon
Seligenstadt
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
Upstairs GmbH is an owner-managed event agency based in Seligenstadt, creating customized brand experiences for its clients since 1996. With over 4,200 events realized and more than 10.2 million guests served in 42 countries, it offers a comprehensive range of services, from classic events to hybrid formats and digital solutions.
Logo of Vok Dams Events GmbH

VOK DAMS

Open icon
Hamburg
Phone icon
Email
Share on LinkedIn
Share on Facebook
Instagram icon
VOK DAMS Events GmbH is an internationally leading agency for event and live marketing, with over 40 years of experience. Offering a comprehensive service portfolio that includes events, hybrid and digital solutions, creative concepts, and strategic consulting, VOK DAMS delivers tailor-made brand and event experiences worldwide.

Create outstanding events with Oniva

Learn more about the possibilities of Oniva for your organisation.

Screenshot of an event website, an event agenda, an email invitation and the check-in app in the same branding, created with Oniva Event Software.
Download illustration

Helpful information for event managers

Discover exciting articles about creating unforgettable events.

Value-added tax on business events – rules for ticket sales

Open icon
Marc Blindenbacher
February 3, 2025
6 min

Oniva becomes partner of the Locarno Film Festival

Open icon
Marc Blindenbacher
January 28, 2025
1 min

The top event agencies for business events in Germany

Open icon
Marc Blindenbacher
January 27, 2025
5 min

Top 6 event websites – Inspiration for 2025

Open icon
Anna Fredholm
January 22, 2025
5 min
Value-added tax on business events – rules for ticket sales

Value-added tax on business events – rules for ticket sales

Link icon
Portrait of Marc Blindenbacher
Marc Blindenbacher
February 3, 2025
6 min
Oniva becomes partner of the Locarno Film Festival

Oniva becomes partner of the Locarno Film Festival

Link icon
Portrait of Marc Blindenbacher
Marc Blindenbacher
January 28, 2025
1 min
The top event agencies for business events in Germany

The top event agencies for business events in Germany

Link icon
Portrait of Marc Blindenbacher
Marc Blindenbacher
January 27, 2025
5 min