A workspace is a virtual workspace on Oniva where teams can collaborate. Here, you can assign permissions for your events, view data related to your events, and define standards. It's a place where everything for your team is in one location.
You can edit your workspaces by accessing them via the top navigation bar. If this menu is not visible, you may lack the necessary permissions. In this case, contact your admin or our support team.
Once you open your workspace, you'll land on the workspace dashboard. From here, you can view event data and configure settings specific to your workspace.
In the Organisations section, you can record relevant organisations, which can then be used:
Under Categories, you can create custom subgroups for your workspace. These categories are available for navigation and filtering in the workspace’s events.
The venues section allows you to define general venues for the workspace. If you wish to add multiple venues, you can upload a list using the import feature. This simplifies event configuration and ensures data quality.
Here, you can store general images for the workspace. This makes it easier to create events with standardised image files.
Set up notification rules that are automatically triggered by event bookings, cancellations, or other actions. All new events in your workspace will inherit the workspace’s notification settings by default, which can then be overridden on the event level. See the article on notifications for more details.
Subpages are only available with an activated library. They allow you to create custom pages, such as terms of participation or other event-related information.
The Bookings section enables cross-event exports. After defining parameters (e.g., date range or event status), the export is provided as an Excel file. If the export contains more than 150 rows, a download link will be sent via email.
Form templates are predefined sets of form fields. These templates can be used across events in a workspace, eliminating the need to recreate standard fields for each event.
You can define a default form in the workspace settings, which will be used for all newly created events.
Requirement: The events in your workspace must be restricted to accounts.
Using account groups, individual target groups for events can be created. For example, the same target group can be used for recurring events. Account groups can be used within an event for the following operations:
Manage authorisations via the workspace settings:
Authorisations for event admins are managed through groups assigned in the event settings.
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