Authorization groups define which persons can participate in an event under which conditions and how access to the event website is permitted. At least one registration and one access setting must be created for each authorization group. Authorization groups can either be activated for access via accounts or for public access.
If you restrict access to your event to accounts, only those who have an Oniva account will be able to register. This increases security, as only registered users gain access. However, this functionality is exclusively available to users with a premium license. For instance, you could utilize this option to ensure that only your internal employees, who are already registered in the system, can participate in specific events.
If you choose to set up the authorization group for public access, various access methods are available under registration and access settings, which can be specified. You can choose between options such as public, private with password, or only with personal link to determine how your guests can access the event registration. This flexibility allows you to adjust access controls to fit the requirements and security policies of your event.
For events aimed at external guests without an account (e.g. customer events), access can be restricted by first deactivating all access methods under the menu item Login and access settings. An Excel list can then be imported under Event contacts. A personal event website link is then generated for each of the imported contacts, which can be sent with the invitation. This means that the event website can only be opened with a personal link.
For events aimed at users with accounts, an account group can be used or created to restrict access. Account groups can be created and edited in the workspace. Once the group has been created, it can be stored in the event under login and access settings to restrict access. If no account group is stored, all users of the account type can book.
Each authorization group requires at least one registration and access setting. This defines the conditions under which the group can make bookings.
Tip: Multiple registration and access settings
In most cases, one registration and access setting per authorization group is sufficient. However, an authorization group can have multiple registration and access settings, but they must be clearly distinguishable. For example, different times could be used for different registration and access settings.
Tip: No date necessary
In most cases, no start date is needed. The start date is only important if registration is to be automatically opened at a certain time. If no registration deadline is configured, the end time can be left empty. The event will then be bookable until the last minute of the last booking options.
Access methods can only be selected for authorization groups without accounts.
The deregistration option allows contacts to decline the event invitation. Contacts who have deregistered will be removed from the contacts without confirmed bookings group and will not receive any further communications. This feature enables event managers to maintain a clear overview between outstanding invitations, acceptances, and deregistrations. For further information, please refer to our article on deregistrations.
File attachments can be configured as a requirement for registration or as an attachment to the booking confirmation.
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